Preparedness Plan Introduction

Governor Whitmer’s ​​Executive Order 2020-142​ “provides a structure to support all schools in Michigan as they plan for a return of pre-K-12 education in the fall. Under the order, school districts must adopt a COVID-19 Preparedness and Response Plan laying out how they will cope with the disease across the various phases of the ​Michigan Safe Start Plan​. In turn, the accompanying Michigan Return to School Roadmap offers a guide to the types of safety protocols appropriate during each phase. There’s no one-size-fits-all solution: What works in Lansing may not work in Sault Sainte Marie. Districts will retain the flexibility to tailor their instruction to their particular needs and to the disease conditions present in their regions.” (EO-2020-142)

Each district (public, public school academy (PSA), nonpublic, and intermediate school district (ISD) that educates pre-K-12 students) shall submit a single completed Assurance Document and Preparedness Plan to its Board in time for approval by August 15 or seven days before the first day of school, whichever comes first. This template, when completed, serves as a single Assurance Document and preparedness plan​.

The Preparedness Plan will be collected by the Intermediate School District for public school districts, the authorizing body for public school academies, or the chief/designated school administrator for nonpublic schools for transmission to the State Superintendent of Public Instruction and State Treasurer by August 17, 2020. Additionally, this Preparedness Plan must be posted on the district’s/PSA’s, or nonpublic school’s public website home page no later than August 17, 2020. A single application should be filed by the district rather than multiple applications for individual schools within a district.

PDF DocumentView Ingham ISD's Continuity of Learning Plan

PDF DocumentIngham ISD Board Meeting Minutes - COL Plan Approval - August 6

Preparedness Plan Assurances

The District agrees to meet all of the following requirements of Executive Order 2020-142:

✓The District assures that when it provides in-person instruction to its students without disabilities, the district must also provide in-person instruction to its students with disabilities, consistent with their individualized education programs (IEPs).

✓The District assures that when schools are closed to in-person instruction, districts must strive in good faith and to the extent practicable, based upon available resources, technology, training, and curriculum, as well as the circumstances presented by COVID-19, to provide equal access to any alternative modes of instruction to students with disabilities from birth through age 26. This assurance includes the provision of auxiliary services under section 1296 of the Revised School Code, MCL 380.1296.

✓The District assures that while any state of emergency or disaster-related to the COVID-19 pandemic continues, it shall comply with guidance from the United states department of Education, including its Office of Civil Rights and Office of Special Education and Rehabilitative Services, and the Michigan Department of Education concerning the delivery of alternative modes of instruction to students with disabilities in light of the impact of COVID-19.

✓The District assures that it shall, to the extent practicable and necessary, make individualized determinations whether and to what extent compensatory services may be needed for students with disabilities in light of the school closures during the 2019–2020school year.

✓The District assures that during ​Phase 1, 2, or 3 ​of the ​Michigan Safe Start Plan​ it will close its buildings to anyone except (a) District employees or contractors necessary to conduct minimum basic school operations consistent with a Preparedness Plan, including those employers or contractors necessary to facilitate alternative modes of instruction, such as distributing materials and equipment or performing other necessary in-person functions. (b) Food-service workers preparing food for distribution to students or their families. (c) Licensed child-care providers and the families that they serve, if providers follow all emergency protocols identified by the state.

✓The District assures that during ​Phase 1, 2, or 3 ​of the ​Michigan Safe Start Plan​ it will suspend athletics, after-school activities, inter-school activities, and busing.

✓The District assures that during ​Phase 1, 2, or 3 ​of the ​Michigan Safe Start Plan​ it will provide for the continued pay of school employees while redeploying staff to provide meaningful work in the context of the Preparedness Plan, subject to any applicable requirements of a collective bargaining agreement.

✓The District assures that in ​Phases 1, 2, or 3 ​of the ​Michigan Safe Start Plan​ it will provide for the continuation of food distribution to eligible students.

✓The District assures that during ​Phase 4 ​of the ​Michigan Safe Start Plan​ it will prohibit indoor assemblies that bring together students from more than one classroom.

✓The District assures cooperation with the local public health department if a confirmed case of COVID-19 is identified, and agrees to collect the contact information for any close contacts of the affected individual from two days before he or she showed symptoms to the time when he or she was the last present in school.

Preparedness Plan

Every district must develop and adopt a COVID-19 Preparedness and Response Plan (Preparedness Plan) that is informed by Michigan's 2020-21 Return to School Roadmap (Return to School Roadmap)from the COVID-19 Task Force on Education and Return to School Advisory Council.

In accordance with Executive Order 2020-142 a plan must include all the following parts:

A. The policies and procedures that the District will follow when the region in which the district is located is in ​Phase 1, 2, or 3​ of the ​Michigan Safe Start Plan.

1. Describe how the district will offer alternative modes of instruction other than in-person instruction and a summary of materials each student and the student's parents or guardians will need to meaningfully access the alternative modes of instruction included in the Preparedness Plan. If the Preparedness Plan relies on electronic instruction, the Preparedness Plan must consider how the district will aid students who lack access to computers or to the internet. This is also in the Continuity of Learning and COVID-19Response Plan submitted in April. You may want to update and link to this plan in your response below.

District and Building Implementation Plan

Ingham Intermediate School District (ISD) plans to use a model of instruction that includes synchronous and asynchronous remote learning. Devices and internet access will be provided for students/families that do not have access to them at home, to the extent feasible. Students/families without devices or internet access will have access to instructional materials through instructional packets/developmentally appropriate activities. Supplies and equipment will be made available to students/families that do not have them to the extent possible. Ingham ISD will do everything it can to meet student/family needs and allow for full participation.

We encourage relationships between staff and students/families. Teachers/Staff will be expected to make necessary contact with students/families and have two-way communication. Per program/service requirements, teachers/staff will provide online instruction/intervention which will be delivered during regularly scheduled class/intervention times. This schedule may need to be adjusted based on local district schedules. Students will be expected to participate and will be graded according to their participation and quality of their assignments or on progress toward student goals/outcomes. If students/families do not have access to technology, teachers/staff will provide high-quality instructional materials that provide standards-aligned curricula to be completed per program/service requirements.

For students/families with technology access, content will be delivered through an online platform. Teachers/staff will utilize synchronous and asynchronous instruction. For those students/families without technology, the main mode of delivery will be through hard copy instructional materials and equipment. Materials and equipment may be mailed, delivered or provided for pick up to the student/family.

For students/families with technology access, teachers/staff will monitor access and assignment completion on a regular basis within the instructional platform. Teachers/staff will provide feedback to students/families through the instructional platform as they are completed. Teachers/staff will differentiate instruction within the platform to meet each student's needs/outcomes/goals. Teachers/staff will provide ongoing feedback to the student during communication (phone call, virtual meeting, text or email). If students need printed materials, those will be available at specific pick-up sites, including meal distribution sites. If the student is not doing meal distribution or cannot pick-up materials/equipment, they will be mailed or delivered. If materials need to be returned, there will be drop-off opportunities for families or pick-up opportunities by staff, when appropriate. If needed, envelopes and postage will be provided by the district for families to mail smaller items.

The plan will be communicated through our School Messenger communication platform, according to the preferences our parents/guardians have chosen in that system. Parents will receive an email or text directing them to the Ingham ISD website for access. The plan will be posted on the home page of the district website.

For Career Technical Education (CTE) students enrolled in either the Capital Region Technical Early College or programs offering dual enrollment with a post-secondary partner, we will work with those post-secondary providers to determine next steps. We will ensure that these students have the appropriate materials and support needed to complete these courses.

If a student/family has access to technology, teachers will use the instructional platform to monitor student/family wellness, engagement, and completion of assignments. They will also keep a log of communication with students and families. If a student does not have access to technology, teachers will keep track of which students are completing the instructional materials. Regardless, teachers will also need to keep a log of all communication with students and families. For students/families who are consistently unable to be reached and/or complete instructional materials, concerns will be brought to the principal/administrator or counselor to develop a plan to connect with the student and family. Additional support agencies may be sought to make these connections (Local School District, Mental Health Coordinator, Department of Health and Human Services, Ingham ISD supports, etc.)

During weekly communication and outreach to families, teachers/staff will ask questions regarding health and wellness. Based on this ongoing communication, teachers/staff will collaborate with local district school counselors, school social workers, mental health coordinators, other Ingham ISD supports, students and families to determine what they may need and direct them to community resources.

B. The policies and procedures that the District will follow when the region in which the District is located is in Phase 4 of the Michigan Safe Start Plan. Those policies and procedures must, at a minimum, include:

1. Face coverings (p. 22) 

Please describe how the district will implement requirements for facial coverings that at a minimum require the wearing of face coverings, except during meals and unless face coverings cannot be medically tolerated, for:

i) All staff and all students in grades preK-12 when on a school bus.

ii) All staff and all students in grades preK-12 when in indoor hallways and common areas.

iii) All staff when in classrooms.

iv) All students in grades 6 and up when in classrooms.

v) All students in grades kindergarten through grade 5 unless students remain
with their classes throughout the school day and do not come into close
contact with students in another class.

District and Building Implementation Plan
 
  • The expectations for the wearing of face coverings and how to obtain clean face coverings will be included in all district-to-parent and district-to-staff communications.
  • An appendix will be added to programs that have a student handbook outlining the expectations for the wearing and maintaining of face coverings.
  • Students, staff and families will be provided with information from the Centers for Disease Control (CDC) on the wearing of and expectations for maintaining face coverings. They will be asked to become familiar with this information before returning to school buildings.
  • Building, grounds, and transportation signage will be prominent throughout all school facilities and clearly identify who is required to wear face coverings in each designated area of the building, grounds, or bus.
  • Face coverings will be ordered and made available to students and staff members that need them.
  • We will communicate with staff and families that it is important to wash face coverings daily and that they will be responsible for doing so.
  • Staff members will be expected to wear face coverings at all times except during meals unless they are unable to remove the face covering or have a specific medical exemption following the guidance of the Ingham County Health Department.
  • Preschool through grade 5 students will be expected to wear face coverings when they are in a common area outside of the classroom unless they are unable to remove the face covering or have a specific medical exemption following the guidance of the Ingham County Health Department.
  • Students in grades 6-12 are expected to wear face coverings at all times except during meals unless they are unable to remove the face covering or have a specific medical exemption following the guidance of the Ingham County Health Department.
  • Guests to the school building (presenters, substitute teachers, etc) will be issued a disposable face covering upon signing in at the main office and will be instructed to
  • wear the face covering at all times.
  • In instances of uncertainty about individuals not wearing face coverings, these matters will be relayed to the building administration for review.
  • Every adult participating in a Home Visit must wear a face covering.
  • During a home visit, every individual ages 3 and up present during the visit are expected to wear a face covering.

2. Hygiene

Please describe how you will implement the requirements for hygiene protocols
from the Return to School Roadmap (p. 22-23 ).

District and Building Implementation Plan
 
  • Supplies (paper towels, soap, hand sanitizer, tissues, trash receptacles, etc.) will be available in the classroom and replenished daily. Home visitors and ancillary staff who travel between buildings will be given a kit with face coverings, hand sanitizer, hand wipes and other important hygiene supplies. Staff will be asked to keep these kits stocked using supplies provided by the district.
  • School staff will teach the following to students on the first day of school and reinforce weekly or more often as needed (this may be done via video)

○ proper handwashing on the first day of school and reinforce weekly or more often if needed
○ how to cough and sneeze into their elbows, or to cover with a tissue and dispose of it in the trash
 

  • Sharing school supplies and items brought into homes and from home will be limited.

3. Cleaning

Please describe how you will implement the cleaning requirements for cleaning
protocols from the Return to School Roadmap (p. 27) .

District and Building Implementation Plan
 
  • Ingham ISD’s operations team and safety committee will meet to review all guidance related to cleaning and disinfecting of buildings and to review the MI Safe Schools: Michigan's 2020-21 Return to School Roadmap.
  • Cleaning and disinfecting products will be correctly stored away from children. There will be adequate ventilation when staff use products.
  • Frequently touched surfaces (light switches, doors, bathrooms, home visiting materials, etc.) will be cleaned at least every four hours and between every visit/class period with an EPA-approved disinfectant. Desks will be wiped down after every class period.
  • All hands-on classrooms i.e. Career and Technical Education (CTE) labs, art, music, gym, playgroups and media centers will undergo cleaning after every class period with EPA-approved cleaning supplies. This will occur prior to the entrance of the next class.
  • Home Visiting Staff will disinfect any items brought into the home immediately after the visit. Minimal items will be brought into homes.
  • Playground equipment will be cleaned regularly.
  • Necessary staff will be provided spray bottles with Environmental Protection Agency (EPA) approved disinfectant, paper towels, face shield and gloves in order to address new cleaning protocols. Necessary staff must wear gloves, a surgical mask and a face shield when cleaning.
  • A training on cleaning materials and protocols will be provided to the staff prior to the first day of school. This training will show the use of Personal Protective Equipment (PPE) when cleaning, protocols for the classroom, and storage of cleaning materials.

4. Athletics

Please describe how you will implement the requirements for athletics protocols from the Return to School Roadmap (p. 27).

Ingham ISD does not offer any scholastic athletics. Students have opportunities for athletics and extracurricular activities through their local school districts, and these districts will be responsible for implementing the required protocols.

5. Screening

Please describe how you will implement the requirements for screening protocols from
the Return to School Roadmap (p. 24).

District and Building Implementation Plan
 
  • Ingham ISD will develop screening and exposure protocols in collaboration with the Ingham County Health Department.
  • Families who have a home visit scheduled will conduct a health screening for everyone in the home 30 minutes prior to the visit. A home visit will not occur if the family does not complete the health screening.
  • Each school building will identify a quarantine room for students that show symptoms of COVID-19. This room will be outfitted with appropriate PPE. Schools will ensure that students being quarantined have proper supervision.
  • When a student is in quarantine, parents/caregivers will be called to come and pick up the student. The school will follow guidance from the local health department on when it is safe for the student to return to the building.
  • All school staff will be required to conduct a health safety self-assessment at home prior to or upon arriving at work. This will include taking their temperature and reporting this daily.
  • Positive tests for staff members will result in a required quarantine away from school in compliance with health department guidelines.

6. Testing

Please describe how you will implement the requirements for testing protocols from the
Return to School Roadmap (p. 25).

The Ingham ISD will cooperate with the Ingham County Health Department to implement
protocols for responding to positive tests and screening staff/students.

7. Busing and Student Transportation

Please describe how you will implement the requirements for busing and student
transportation protocols from the Return to School Roadmap (p. 28).

District and Building Implementation Plan

 

  • Ingham ISD will be closely collaborating with Dean Transportation to ensure the safety of staff and students on the bus. Ongoing meetings and communication between the ISD and Dean Transportation will occur regularly to review and discuss any concerns or issues that may arise.
  • Communication will be sent to families to outline bus processes and procedures before the beginning of the school year and as needed throughout.

C. Describe the policies and procedures that the district will follow when the region in which the district is located is in Phase 5 of the Michigan Safe Start Plan.

We will continue to follow all of the required safety protocols from Phase 4 when the region moves to Phase 5 to ensure continued safety for our staff, students and families.

1. Indicate which highly recommended protocols from the Return to School Roadmap the district will include in its Preparedness Plan when the region in which the district is  located is in Phase 5 of the Michigan Safe Start Plan.

We will continue with all required safety protocols from Phase 4 when the region moves to Phase 5 to ensure continued safety for our staff, students, and families.

2. Indicate which highly recommended protocols from the Return to School Roadmap the district will not include in its Preparedness Plan when the region in which the district is located is in Phase 5 of the Michigan Safe Start Plan.

All required protocols from Phase 4 will continue.

D. After considering all the protocols that are highly recommended in the Return to School Roadmap , please indicate if a school plans to exclude protocols that are highly recommended for any of the categories above in Phase 4.

Yes

Final Steps/Approval

Each district shall submit a single completed Assurance Document and Preparedness
Plan to its Board of Education (in the case of a PSA, the Academy Board of Directors; in
the case of a nonpublic school, the chief or designated school administrator ) in time for
approval by August 15 or seven days before the first day of school, whichever comes
first.

Date of Approval by the District Board of Education, PSA Board of Directors, or
nonpublic school chief/designated school administrator: 08/06/20

Link to the Board Meeting Minutes or Signature of Board President, or signature
of nonpublic school chief/designated school administrator:
https://www.inghamisd.org/educationreimagined/about/2020-21-continuity-of-lear
ning-plan/

Link to the approved Plan posted on the District/PSA/nonpublic school website:
https://www.inghamisd.org/educationreimagined/about/2020-21-continuity-of-lear
ning-plan/


The Preparedness Plan will be collected by the Intermediate School District for public
school districts, the authorizing body for public school academies, or the
chief/designated school administrator for nonpublic schools for transmission to the State
Superintendent of Public Instruction and State Treasurer by August 17, 2020.

Additionally, this Preparedness Plan must be posted on the district’s/PSA’s, or
nonpublic school’s public website home page no later than August 17, 2020.

Name of District/PSA/Nonpublic Leader Submitting Plan: Jason Mellema

Date Received by the ISD/Authorizing Body/Chief or designated School
Administrator: 08/06/20

Date Submitted to State Superintendent and State Treasurer:08/17/20